Meeting Minutes (Executive Board + Weed Management Committee) — 17 December 2014

AGENDADECEMBER 17, 2014

Agenda for 12/17/14 LMPA Executive Board and Weed Management Meeting

In atten­dance:

Eboard: Mal­colm, Pat­ty, Tina, Mark, Paul, Rick

Weed Man­age­ment Com­mit­tee: Dave Gibbs, Ron, Sabine, Bill, Cathy, Tom

  1. Review hand­outs for Jan­u­ary 8th Pub­lic Infor­ma­tion Meet­ing to be held at Hop­kin­ton High Cafe­te­ria regard­ing use of chem­i­cals to con­trol eva­sive weeds in Lake Maspenock.

                  Motion: Malcolm

                  Sec­ond: Patty

                  Unanimous

  1. Review fundrais­ing activities
  2. Pri­vate fund­ing from lake area residents
  3. CPC Feed­back on CPA fund­ing request

Rick to attend meeting

                  Amend­ed appli­ca­tion – dis­cuss final­ized vote

                  Fund­ing requests are pro­jec­tions at this stage, pos­i­tive meet­ing with Park & Rec

Gen­er­al Mem­ber­ship meet­ing on Jan­u­ary 8th. Need vote by mem­ber­ship to move for­ward.   Email to be sent to mem­ber­ship, need to make clear that mem­ber­ship will vote. Weed Com­mit­tee to draft and send to Rick. Sand­wich boards to be post­ed in three prime loca­tions around the lake (207 West Main, Cor­ner of Hay­ward and South Street, Pine Island Road).   Will need the meet­ing to be held in an order­ly fash­ion. Keep a log of all atten­dees, make sure they are cur­rent with dues in order to vote. Ques­tions may be asked by sub­mit­ting ques­tions in writ­ing.   There will only be one vote per mem­ber, not household.

Mal­colm and Mike to talk to Don McAdams. After fur­ther review, get town board to be spon­sor of our appli­ca­tion, Park and Rec makes the most sense.

Reduces costs – would have to pay for consultants

ACT would do all the work for the applications.

Would need a change to the cur­rent order of con­di­tions, con­sid­ered a major change.

Notice of Intent is good until 2018, in first exten­sion this year. 

Need to change the mem­ber­ship renew­al form to add weed fund.

  1. Motion: Accept form with changes to be make (typo PayPal)

                  Motion: Malcolm

                  Sec­ond: Tina

                  Unanimous

  1. Motion for adjournment:

                  Motion: Malcolm

                  Sec­ond: Tina

                  Unanimous

Weed Management Committee Meeting Minutes — 18 November 2014

Lake Maspenock Weed Management Committee

11/18/2014 Meeting Minutes

  • Dis­cus­sion held around inter­ac­tion between LMPA Exec­u­tive Board 
    • Doc­u­ments and actions to be reviewed and approved by E‑Board
      • Com­mu­ni­ca­tion and approval may be via email
    • Dis­cus­sion held around sub-com­mit­tee roles 
      • Mar­ket­ing & Fund raising-combined
      • Liai­son to ACT
      • Liai­son to Town
    • New Mis­sion Statement/Marketing fly­er to be devel­oped by Mar­ket­ing sub-committee
    • Reviewed Marketing/Fund Rais­ing Plan 
      • Pub­lic Infor­ma­tion­al Ses­sion with Dominique (ACT Con­sul­tant) sched­uled for 1/8 or 1/15 Snow date 
        • At HHS Cafe­te­ria; 7PM 
          • Mate­ri­als-100 of Each 
            • Fly­er & FAQ
            • Mar­ket­ing Pow­er-point Presentation
            • 2012 ACT Survey
            • Ques­tion­naire & Meet­ing Sur­vey to be hand­ed out and retrieved at end of meeting
            • New Mem­ber­ship Flyer/Form
            • Weed Dona­tion Receipt form (hand­out to donors only)
          • Com­mu­ni­ty inter­ac­tion-Media Social & Print 
            • Iden­ti­fy can­di­date to be inter­viewed for sto­ry in Hop­kin­ton Independent 
              • Out­line to be devel­oped by Mar­ket­ing sub-com­mit­tee and reviewed/approved by E‑Board
            • Solu­tion com­mu­ni­ca­tion by 1/31
              • Address­es prob­lem and com­mu­ni­ty con­cerns (dis­cov­ered from Questionnaire/Survey
            • Reviewed fund rais­ing ideas 
              • Signs sup­port­ing the Lake (Con­cept sim­i­lar to 1,000 homes for the library)
              • Polar plunge
              • Scare­crow drop through ice date
              • Ice Fish­ing Derby
            • Reviewed E‑Board Meeting
            • ACT Pro­pos­al for Pilot pro­gram received and reviewed 
              • Fundrais­ing begun with deposits to sep­a­rate bank account-Tax deductible
            • Reviewed next steps with CPC for CPA funding 
              • Appli­ca­tion sub­mit­ted 11/17
              • Pre­sen­ta­tion to be held 11/20-Mike Riley to speak on behalf of Community
              • CPC deci­sion due begin­ning of December
              • Will need to deter­mine next steps 
                • If CPC declines-will need TM Arti­cle for Gen­er­al Account Funding

Meeting Minutes — 11 November 2014

Lake Maspenock Preservation Association

Executive Board Meeting Minutes

November 11, 2014

Present at meet­ing: Mal­colm, Pat­ty, Tina, Rick, Paul, Mike, Mark

Start time: 7:06 pm

  1. Review, dis­cuss changes and vote to accept min­utes from Octo­ber 7 E‑Board Meet­ing. Post meet­ing min­utes to web­site after board approval.

Motion: Mal­colm

Sec­ond: Tina

Unan­i­mous

  1. Trea­sur­ers report – New mem­bers… Account balance?

$2,853.69 in bank account

Tina sent in annu­al report — $15.00

Tina to check with CPA about addi­tion­al dona­tions and fund­ing for weed committee

  1. Web­site-Domain name, Dave Cormi­er, Jen Cassidy

Novem­ber 18th – Pat­ty and Tina to meet with Dave Cormi­er and Jen Cassidy.

Pat­ty and Tina will meet with Dave Cormi­er and Jen Cas­si­ty on 11/18 to go over turn­ing over web­site domain to LMPA. Has been host­ed by Dave, will now be han­dled by LMPA and Jen.

  1. Winter/Spring Social

Rick check­ing on March 21st date with Rod and Gun Club. Every­one to make per­son­al com­mit­ments to get peo­ple to come.   Good social event for net­work­ing with neighbors.

  1. Boat­ing Safe­ty Course

Need to secure Fire­house and teach­ers and pick date

  1. Water Test­ing

Third test of the year. Mark to do testing.

  1. Weed Committee/Markting/ACT/Fundraising

Mark talked to Domenic. Decom­po­si­tion of weeds will cre­ate more algae if not treat­ed. Mike talked to Don McAdams. He sug­gest­ed that the LMPA make an amend­ment to the Order of Con­di­tions that already exist. Notice of Intent can be cost­ly (appli­ca­tion) . Fol­lows order of con­di­tions. All part of the approval process.

Sug­gest­ed that we con­tin­ue draw down and add on chem­i­cal (dual approach) due to two dif­fer­ent weeds that we are try­ing to work with. Not try­ing to erad­i­cate, try­ing to control.

CPC is hold­ing meet­ing on 11/20, any appli­ca­tion for fund­ing needs to be in by 11/17. Pro­pos­al by Tues­day. Will raise pri­vate funding.

LMPA Board sup­ports going for­ward with pre­sent­ing mis­sion state­ment and dual approach for weed control.

Motion: (Mal­colm) Approval to move for­ward with appli­ca­tion and sub­mit­tal of appli­ca­tion to CPC for funding

Sec­ond: Tina

Unan­i­mous

  1. New Busi­ness:

Need to update brochure with “Weed Fund” box.

Will need to put togeth­er a thank you let­ter for the dona­tions received with Tax ID number

Pho­to con­test on Face­book – win an LMPA sweatshirt

  1. Next meet­ing? Decem­ber 17thLMPA Hol­i­day Gathering

Invit­ing Weed com­mit­tee to join

  • Motion for adjourn­ment — Mike

Sec­ond: Malcolm

Unan­i­mous

End time: 8:45 pm