Lake Maspenock Preservation Association

Lake Maspenock Preservation Association

Executive Board Meeting

May 5, 2010

Meeting Start time:  7:07 pm

Attendees:

Lou Przystas                           Mark Sexton

Dave Gibbs                             Tina MacConnell

Brian Eberlan                         Matt McCoy

Drew Logan                           Patty Holland

Malcolm Page

Agenda Item #1

Vote to appoint new executive board secretary – Patty Holland

Motion – Malcolm

Second – Drew

Vote – unanimous

Agenda Item #2

Treasurer’s Report

Bank balance – $4,488.53

Getting lots of memberships, none on line

Crockett Road – mostly done

Agenda Item #3

Draw down project – Matt’s research? Highest priority that we are currently working on (shallow well plan)

Draw down – refill no later than January 15^th

Two months –  goal to present to conservation commission

Summary – Main point, cannot do a lot to enforce people

57 Pine Island – not occupied, no indoor plumbing

Twin Island – two houses

Get written statements with alternative sources

Tina called Dalton Water Supply Co., promised her pricing

By Monday, 5/10

Heated hoses from Petersons to Spindle Island

100 foot lengths

Need letter to Chris Colwell to sign (alternative sources)

Peterson’s alternative – heated hoses provided by Lake

Association

Letters need to be written, include “no later than” date for refill in

Letters

Action Items:

Tina to ask about heated hoses

Malcolm t put his info together and draft letters

Tina to email board with pricing from Dalton Water Supply

Agenda Item #4

Membership – Number of Renewals?  Contact made to assigned past members from Drew’s List?

Need to do mailing to people who don’t have email addresses.

Action Item:

Tina to mail letters to former members without email addresses

Drew to bring printed updated membership list to each meeting

Agenda Item #5

Annual General Meeting, Elections and Family Fun Day – Sat. June 12^th, Permit Obtained?

Executive Board positions up for election at June Annual Meeting:

Secretary – vote to serve the remaining term, expires 6/2011

Treasurer – Tina MacConnell – 6/2013

Executive #3 – Mark Sexton – 6/2013

Executive #4 – David Gibbs – 6/2013

All board members agree to re-election

Permits obtained

Rain Date – Sunday, June 13^th

Tina – Animal show – 1:00 pm – 2:00 pm

Times:  11:30 am – 2:30 pm

Popcorn Machine to purchase – $199.00

Rentals were $80.00.  Possibility to rent machine ($25.00) to members

Needs:

Tables, chairs, coolers, grill

Patty and Tina and Tina’s friends will make the food Friday night

Need to clean the bathrooms and turn on the water a few days before

Rake morning of event or a couple of nights before

Set up volleyball

Action Item:

Tina to draft rough draft of invitation and email to board

Weed control

Boat Launch

Draw Down

Elections

Agenda Item #6

Green Up Day held Saturday, May 1^st

Decent turnout

Went well except for dumpster issues

Malcolm was in the paper, good press for the LMPA

Agenda Item #7

Website Management

Lou needs content from Dave to update site

Going to try to link URL through Google

Needs to create a new site

Agenda Item #8

Boating Safety Course

Nothing happening this year

Board members asked Mark Sexton to get certified to teach

Action Item:

Mark to get certified and reply to email from Peter

Agenda Item #9

List of proposals and responsibilities between LMPA and Park and Rec – Trash, Buoys, etc.

Park and Rec opening beach June 19^th

Wake Buoys – P&R will put them in, LMPA will take them out

Trash – during off season, barrel at end of gate

P&R considering non-residents for beach – higher prices, not opening on Mondays

Dogs – P&R considering putting up a chain link fence at the gate if people keep

Using the beach with dogs

Discussion about police presence, possibility

Put out the word that a fence could possibly go up if problem persists

Agenda Item #10

Water Testing

Microbec Labs – Matt spoke with Nancy at Microbec Labs regarding testing the lake in three places.  Rate sheet was passed around.  Testing to be done 3 times a year

Results to be posted on website and bulletin board

Board agreed to let Nancy pick the most valuable tests.

Motion:

Go on Nancy’s recommendation for which tests to pick

Discuss at General Meeting (May, Aug, Oct)

Ph level, phosphorus, algae count (probably 3)

Agenda Item #11

Boat Parade – July 4^th, 2:00 pm

Discussed, agreed

Agenda Item #12

New Business

Picnic tables at beach

Someone tossed them in the lake, need to be removed

Message Board

Post our own messages

Park and Rec will hand out launching permits

Nice to see everyone taking ownership of different projects

Next Board Meeting – Wednesday, July 7^th – Drews House, 30 Lakeshore Dr.

August Meeting – Lou’s house

Action Item:

Brian to call Park and Rec about tables

Drew to volunteer what gets posted (weekly)

Pass out brochures at boat ramp (at check-in table)

Lou to update brochure

Brian to get 2009 content to review at next meeting

$25 family  $45 2-years  $10 seniors

Patty to email Board Members on June 28^th for reminder of action items

Motion to Adjourn – Malcolm

Second – Drew

Unanimous

Time ended 8:45 pm

6 DOWNEY STREET
E BOARD MEMBERS IN ATTENDANCE: Malcolm Page, Drew Logan,
Brian Eberlin, Mark Sexton, Lou Pryzytas. Matt McCoy, Tina MacConnell
GUEST: Ken Driscoll, Head of the Parks and Recreation Department

The Milford National Bank, that the LMPA currently uses, is closing the
South Street branch at the end of the year. We decided to close the account and open a new account at the Middlesex Savings bank in downtown Hopkinton. Malcolm and Tina will meet at the banks and take care of the paperwork.

Drew attended the last ZAC meeting and mentioned that the owners of Hopkinton Square might request to be included in the Hotel Overlay District. Malcolm will attend the next meeting and see if he can get any more information about this.

The Annual Report needs to be filed with the state by Nov 1st. Drew gave Tina the updated list and she will send to the state. Donielle Moss has resigned as an e-board member, so the report will be filed with one vacant position. We are looking to replace Donielle and have one interested person so far, James Thomas. If anyone else knows of a person interested in joining, please let the board know. We would like to have the position filled in November.

There is an issue with the lack of trash barrels at Sandy Beach. There is a locked dumpster in the parking lot with quite a large amount of trash on top and surrounding it. Tina and a couple of other concerned residents have contacted the DPW and requested a clean up of the trash and a trash barrel in the lot with pick up by the DPW. Ken Driscoll will also look into this.

Membership: It was decided that there would be brochures passed to those that purchase beach passes. P & R is on board with this. The subject of corporate memberships was briefly discussed. These memberships would allow employees to utilize the beach by showing their company badges. Tina will also have a list of expired memberships at the next meeting for e board members to contact and hopefully get some renewals.

News Letter Articles: Malcolm has written about the dogs at Sandy Beach and the boat ramp repair. Lou will write an article requesting old photos and maps. Meg will write about the summer events. Drew will write an article about his company donating $500.00 to the LMPA. Tina will e-mail Dave Cormier and ask him to write about the updates to the web site.

Fall/Winter Events: It was decided, because of the boat ramp repair, that there will not be a lake clean up this fall. We had a clean up last October and also in the spring in conjunction with Green Up day. Tina is looking into booking the Woodville Rod and Gun club for the winter gathering on Saturday, January 30th.

Notice of Intent: The Conservation Commission approved the NOI and has signed off on the Order of Conditions. Tina gave Scott Currin, the main person to do the actual work at the ramp, a copy of the NOI on Tuesday, Oct 6th . Scott will review the paperwork and when the water level is down enough for him to inspect the existing boat ramp, he will give us a list of supplies and some possible dates for the ramp repair. He will choose a date depending on the weather. He will also let us know if he will need people to help with the work or if he is getting his own crew together. It will most likely be sometime in November, possibly late October.
The LMPA will pay for the supplies for the ramp and submit one bill to them at completion of the project for reimbursement.

Well Inventory: We have heard back from about 85% of the residents that were either sent a letter or an e-mail. Tina will send out more letters to those we have not heard from and call some of the others (I already did it).
The Order of Conditions states that the LMPA will have to monitor the flow rate of the stream during the extended draw down. Matt McCoy and Mark Sexton have volunteered to take on this task.

Parks & Recreation: Ken Driscoll requested that the LMPA and P & R formalize a partnership and work together to maintain and improve the Sandy Beach area and Lake Maspenock. He suggested that the LMPA meeting with P & R on a quarterly basis, either at their meeting or ours. He would like us to put together a punch list of things that the LMPA would like to manage. Some of these things are, the removal of the swim buoys at the beach in the fall, the closing and opening of the bath house, signage at the beach, cameras at the beach, lake clean up, etc. Ken would
like to be added to the LMPA e-mail list and be kept informed of what we are doing.

He stated that P & R currently views Sandy Beach as a seasonal recreational area and would like that to change and be viewed as an area that requires year round maintenance. This is something that the LMPA has informally been doing over the years and we would definitely like to turn this into a formal arrangement. Brian is going to head this up and work with both boards. Brian also informed us that Michelle Gates, selectperson for Hopkinton, would like to reinstate the Dam Committee.
Ken also let us know that P & R is not happy about the dog situation at Sandy Beach and we discussed some ways to get pet owners to clean up after their dogs, dog disposal baggies at the parking lot, etc.

Meeting adjourned at 9:17pm.

Next meeting is on Monday, November 2nd at Tina’s.